In this document, we use the term “Company,” which is identical to the firm or entity that owns the company or project, and which, via their website, has directed you here through an internet link.
By using the aforementioned website that has brought you to this platform, you hereby confirm that you have seen the link, visited this site, read through this content, and accepted its terms.

Terms and Conditions: Candidates

In relation to this, all recruitment and headhunting tasks are carried out for us by the global recruitment and headhunting company, 4selection.

This document provides a comprehensive and detailed overview of the terms and conditions governing the recruitment process, data handling, and data deletion practices for candidates engaging with CandidateDatabank, a service provided by 4selection.com. The terms are presented in alphabetical order for clarity and ease of reference.

Background Checks and References

If you are offered a position with 4selection.com or one of its clients, you may be required to undergo a background check. This is to ensure compliance with client requirements and to verify the accuracy of the information provided during the recruitment process. As part of this process, candidates are required to present a valid photo ID and provide original copies of their diplomas or certifications.

Additionally, reference checks are conducted by contacting former employers, managers, and colleagues. Candidates are asked to provide the names, email addresses, and contact numbers of their references. Prior to contacting these references, the company will seek permission via email. Feedback from references is compiled into a confidential report, which is used to assess the candidate’s suitability for the role.

The company reserves the right to reject any candidate who does not meet the job description or person profile agreed upon with the client. By submitting your application, you consent to this process. Your information will only be collected and processed with your explicit consent, and it will be used solely for recruitment purposes and internal analysis, such as assessing diversity and professional competence.

Belonging Legal Country

4selection.com operates under the jurisdiction of Danish law and complies with the regulations and legislation issued by the Danish Data Protection Authority. Any disputes or issues arising from data processing will be resolved in accordance with Danish law, with the legal jurisdiction based in Copenhagen.

4selection.com is a registered company in Denmark, with the company registration number DK-29741239. The company is authorised to operate as a recruitment agency under Danish and European legislation. It holds approval from the Danish Data Protection Agency under registration number 2006-46-0353. For further information, you may visit the Danish Data Protection Agency’s website.

Confidentiality

To protect the privacy and confidentiality of our candidates, we do not provide updates on the recruitment process over the phone. This policy ensures that sensitive information is not disclosed inadvertently.

In some cases, clients may wish to remain anonymous during the initial stages of recruitment. However, candidates will be informed of the client’s identity if they are selected for presentation to the client. This ensures transparency while respecting the client’s request for confidentiality.

Data and Applying for a Job

When applying for a job through CandidateDatabank, you will be required to provide personal information, such as your contact details, educational background, and employment history. While you have the discretion to provide this information, we strongly advise against disclosing sensitive personal details, including but not limited to religious beliefs, health status, sexual orientation, political views, age, marital status, or parental responsibilities. If you believe other information may fall into this category, please consider it carefully before submission.

The company does not discriminate based on these factors, and such information is not considered during the recruitment process. By submitting your application, you acknowledge that the information provided will be used solely for recruitment purposes and internal analysis.

EU Laws and Danish Laws

The processing of personal data by 4selection.com is governed by the General Data Protection Regulation (GDPR) and the Danish Data Protection Act (Databeskyttelsesloven). These laws ensure the protection of personal data and privacy for individuals within the European Union (EU) and the European Economic Area (EEA).

In addition to the GDPR, other regulations such as the ePrivacy Directive (also known as the Cookie Law) apply to electronic communications and the use of cookies. The ePrivacy Directive supplements the GDPR and addresses specific issues related to the processing of personal data in the electronic communications sector.

The company adheres to all relevant legislation to ensure the lawful and ethical handling of candidate data. This includes obtaining explicit consent for data processing and implementing robust security measures to protect personal information.

Legal Basis for Data Processing

The legal basis for processing candidate data is outlined in Article 6.1(a) of the GDPR, which requires consent, and Article 6.1(f), which permits processing necessary for the legitimate interests of the company. These interests include identifying suitable candidates for open positions and analysing applications to ensure diversity and professional competence.

By submitting your application, you consent to the processing of your personal data for these purposes. You have the right to withdraw your consent at any time, which may impact your candidature or employment with the company.

Obligation to Report

The company is required to maintain a record of all applications, CVs, and other documents submitted by candidates. To comply with this obligation, all applications must be submitted through the CandidateDatabank website. Any materials received through other channels will be deleted immediately.

This ensures that the company can demonstrate compliance with data protection regulations and respond to inquiries from the Danish Data Protection Authority. Candidates may request the deletion of their data, and the company will retain only the candidate’s email address, first name, and last name for verification purposes.

Psychological Exams or Analyses

In some cases, clients may request psychological assessments or evaluations as part of the recruitment process. Candidates will be informed of any such requirements and must provide consent before participating.

The results of these assessments will be shared with the candidate verbally, and a written report will not be provided. Only certified psychologists employed by the company are authorised to conduct these assessments. This ensures that the process is conducted professionally and ethically.

Questions – Direct Contact to the GDPR Data Officer

For any questions or concerns regarding data protection, candidates may contact the company’s GDPR Data Officer at gdpr@4selection.com. The Data Officer is responsible for ensuring compliance with data protection regulations and addressing any issues related to the handling of personal data.

Security

The company implements technical and organisational measures to protect personal data against unauthorised access, loss, or damage. This includes the use of secure servers, encrypted storage, and restricted access to sensitive information.

Service providers are required to meet the same standards of data protection. Advisors use secure laptops stored in locked safes, and access to candidate information is restricted to authorised personnel. These measures ensure that personal data is handled securely and in compliance with applicable laws.

Transporting Candidate Applications and CVs Across Borders

In some cases, candidate applications and CVs may be transferred to countries outside the European Union. Such transfers are conducted in compliance with the GDPR, and candidates are required to provide explicit consent.

The company uses data transfer mechanisms, such as standard contractual clauses, to ensure the protection of personal data during cross-border transfers. Candidates have the right to withdraw their consent at any time, which may impact their candidature or employment with the company.

Transparency and Accountability

The company is committed to transparency and accountability in handling candidate data. Personal information may be shared within the 4selection.com group or with third-party service providers, such as consultants or background screening agencies, as necessary for recruitment purposes.

Candidates have the right to access, correct, or delete their personal data. They may also lodge a complaint with the company’s GDPR Data Officer if they believe their data has been mishandled.

Time for Data in File

Candidate data is retained for a maximum of 12 months or as long as it is deemed relevant. Candidates may request the deletion of their data at any time. For verification purposes, the company will retain only the candidate’s email address, first name, and last name.

Your Rights

Candidates have the right to access, correct, or delete their personal data. They may also lodge a complaint with the company’s GDPR Data Officer if they believe their data has been mishandled. For further information on outplacement services, please refer to the guidelines provided on the company’s website, or contact the

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